Please note that minutes are not posted until they have been approved at the next regular Board Meeting.

Village of Saybrook

Board Meeting Minutes

Monday, July 12, 2010

 

Mayor Patrick Lewis called the regular meeting of the Saybrook Village Board to order at 7:00PM on Monday, July 12, 2010. Meeting was held at the Village Hall, 234 W. Lincoln St. in Saybrook, IL 61770. All stood attention to the flag of the United States of America and recited The Pledge of Allegiance.

 I.      Roll Call:In attendance were Trustees; Patty Robbins, April Lane, Rory Quinn, Jim Quinn and Larry Sosamon. Also present were Mayor Patrick Lewis and Clerk Karen Durham. Absent was Michelle Donnell.

   Public Attendees: Geno Talley, Chuck Brownlee, John Hester, Jerry Nord and Chris Lane.

 II.      Approval of Minutes:  Patty Robbins made a motion to approve the June 14, 2010 Minutes as presented. Larry Sosamon seconded the motion. Carried 5-0.

 III.      Public Comments on Agenda Action Items:None

 IV.      Guests: None

 V.      Reports:

1.      Maintenance:  Geno Talley reported that the kids are making a mess in the parks and tearing up street signs. Talley reported that he got 3 ton of sand for the streets. Talley also reported that the Illinois Department of Labor went through the Village Shed. Per their investigation, a bench grinder and gas cans will need to be purchased to replace the current ones in use.

2.      Insurance:  Geno stated that he needs new insurance cards for the van and truck.

3.      Zoning:  No report.

4.      SEMA:  Larry Sosamon reported that all was going well. Larry stated that a safety check was completed at the storm shelter and that a light switch cover needed to be installed and a cover for a fire extinguisher.

 VI.      Committee Reports:

1.      Finance:  Patty Robbins reported that the bills looked okay with the exception of one bill in which she would discuss further under Payment of Bills. Chuck Brownlee reported that the auditor, Stan Feller, would be doing the audit on July 28th.  Jim Quinn asked Brownlee if a late fee had been occurred with the real estate taxes. Brownlee explained that there was because of the current request to hold all payments until approved at Board Meetings. Clerk Durham was asked to place the issue on August’s Agenda.

2.      Parks and Civics:  Patty Robbins reported that the basketball poles are down at the Community Center to be fixed. Robbins also asked that if one of the Park Rule signs in the park uptown be transferred to the Community Center Park. Clerk Durham asked Patty if a separate lock could be installed on the Trophy Room door to limit access. Patty had received two coupons from Home Depot in regards to purchasing a picnic table for the Community Center Park. Robbins explained that the coupons had to be used separately. Robbins stated that the table costs approx. $99 and a chain with lock for approx. $49.00Jim Quinn made a motion for Patty to spend $75.00 along with the coupons to purchase the table, chain and lock. Larry Sosamon seconded the motion. Motion carried 5-0.

3.      Streets and Sidewalks:  Larry Sosamon reported that he his waiting to get with Jarod Boyle in regards to Jackson Street work. Sosamon reported that Rod Johnson offered to mow the corner lot on State & Locust for $25.00. Sosamon stated that the grass is currently very high and Johnson has a bigger mower that could handle the first cutting then the Village could resume the mowing. Mayor Lewis would like to find out who owns the property. Sosamon stated that it belonged to a bank in Peoria. Rory Quinn questioned the garbage that was buried at the Carrie Durham residence. Mayor Lewis stated that he had received some reports about the incident and called the Mclean County Health Department. Lewis stated that the MCHD found ‘no fault’ with the burial. Mayor Lewis asked about the status of the bridge repair on Adam’s St. Rory Quinn stated that they are still waiting for good weather.

4.      Utilities:  Jim Quinn reported he has the new water ordinance to be reviewed by the board for approval. Larry Sosamon stated that the water ordinance is not valid as it was amended from an earlier ordinance and not the previous one. Mayor Lewis asked that the discussion be moved and talked about in Old Business. Jim Quinn reported that he received a complaint from a water customer in regards to a billing. After a short discussion, it was decided to have Geno read the meter weekly. Mayor Lewis will remind Geno.  

5.      Ordinances and Resolutions:  April Lane reported that there was nothing to report.

6.      Zoning Board of Appeals:  Mayor Lewis stated that he was waiting to contact Zoning Administrator, Marvin Voelker, to set up a special call meeting. Larry Sosamon asked if the fee for the Nord Appeal had been received. Clerk Durham reported that a letter was received from Renee Nord’s attorney stating that the fee was ‘not necessary.

 

VII.      Old Business:

1.      Part-time help; Maintenance:  Mayor Lewis stated that he still had yet to get with Geno and Jim Quinn to work on a job description. Sosamon stated that ‘part-time’ should be full time, as it is a position to work as an assistant with Geno.

2.      AC Unit for Village Hall: Jim Quinn reported that the opening for the AC unit is too long for AC units currently on the market. Quinn stated that Rory Quinn dismantled the old unit and cleaned it. Jim stated that the fan motor needs to be replaced and they could purchase one for approx. $65.00. Larry Sosamon made a motion to spend up to $125.00 to fix the current AC unit. Patty Robbins seconded the motion. Carried 5-0.

3.      2010 Resident Survey Update:  Mayor Lewis reported that he is still working on the survey and would bring back information at the next meeting.

4.      Inventory of Village Equipment: Geno stated that he was not done. Mayor Lewis questioned Geno as to how far along he has gotten. Geno replied that he as 90% completed and would be finished by the August Meeting.

5.      Non-Highway Vehicle Ordinance Proposal: April Lane stated that the proposed ordinance should only include golf carts and gator-type vehicles. Mayor Lewis stated that a special call meeting would be called to deal with the ordinance.

6.      Water Ordinance Status:  Mayor Lewis stated that this would be addressed in a special call meeting along with the Golf Cart Ordinance.

7.      Tree Trimming Update: Mayor Lewis reported that crews will be in town trimming trees around the Ameren CIPS lines. Clerk Durham reminded Mayor Lewis that the Tree Trimming Update was about a tree in question on East Harrison. There was no update from anyone, however, Jim Quinn stated that a survey would need to be done to assure that the tree was indeed the Village’s. There was an short open discussion on who’s responsibility it would be if the tree were to fall. Mayor Lewis stated that between Larry Sosamon, Jim Quinn and resident John Hester (neighbor to lot in question), to get together and get some measurements and find out if the tree is Village property or not.

 VIII.      New Business:

1.      EMA Director Assignment: Trustee Larry Sosamon and current SEMA Director have found a replacement for his position as director. Larry Sosamon made a motion to seat Chris Lane as SEMA Director, and move Sosamon to the position of Assistant Director. Patty Robbins seconded the motion. Carried 4-1 with April Lane abstaining.

2.      White rock and cold patch:  Geno will go ahead and order chip. White rock will have to wait for IDOT confirmation of approval.

3.      Culverts status: Larry Sosamon stated that he is still waiting on IDOT for approval.

4.      Mowing on State and Locust corner lot: Jim Quinn made a motion to have Rod Johnson mow the corner lot of State and Locust at a cost of $25.00. Patty Robbins seconded the motion. Carried 5-0.

 IX.      Public Comments on Non-Agenda Items:  None

X.      Payment of Bills:  Larry Sosamon made a motion to authorize payment of the bills with the exception of the county bridge work. April Lane seconded the motion. Passed 5-0.

XI.      Executive Session: None Needed

XII.      Adjournment: Jim Quinn made a motion to adjourn the meeting. Rory Quinn seconded the motion. Passed 5-0. Mayor Patrick Lewis adjourned the meeting at 09:11PM

 Respectfully Submitted,

Karen Durham


Village of Saybrook

Board Meeting Minutes

Monday, June 14, 2010

 

Mayor Patrick Lewis called the regular meeting of the Saybrook Village Board to order at 7:00PM on Monday, June 14, 2010. Meeting was held at the Village Hall, 234 W. Lincoln St. in Saybrook, IL 61770. All stood attention to the flag of the United States of America and recited The Pledge of Allegiance.

 I.      Roll Call:In attendance were Trustees; Patty Robbins, Michelle Donnell, April Lane, Rory Quinn, Jim Quinn and Larry Sosamon. Also present were Mayor Patrick Lewis and Clerk Karen Durham.

   Public Attendees: Geno Talley, Chuck Brownlee, Kandy Talley, Joy Moore and Dorothy Simpsen.

 

II.      Approval of Minutes:  Patty Robbins made a motion to approve the May 10, 2010 Minutes as presented. Jim Quinn seconded the motion. Carried 6-0. Michelle Donnell asked that under #7 New Business, May 17th, 2010 Minutes, to be amended state ‘installation parts’ rather than “including parts”. Jim Quinn made a motion to approve the May 17th, 2010 Special Call Minutes as corrected. Michelle Donnell seconded the motion. Carried 6-0.

 

III.      Public Comments on Agenda Action Items:None

 

IV.      Guests: Joy Moore came to Board stating that her tile problems may be that of the Village’s fault and would like some help in paying her bills related to the tile problem.

 

V.      Reports:

1.      Maintenance:  Geno Talley reported that the kids are making a mess in the parks and tearing up street signs. Mayor Lewis stated that he had requested that ‘no trespassing’ signs be placed by the owner of Steenz’s Plumbing, aka, “the shell station” in order to have the kids that park there arrested. There was a lengthy open discussion on the current park rules and what could be done to help keep the kids out of them after dark/curfew. Geno Talley reported that he has found a new lawn mower, but needed a letter of intent to purchase the mower as it is a government purchase and eligible for a discount. Clerk Durham stated she would create the letter and give to Geno. Mayor Lewis asked Geno how the inventory was going. Geno stated he was not done yet. Talley reported that a proposal from Pittsburg Tower, $6957.00, to coat the interior of the water tower. Talley gave the proposal to Mayor Lewis for his signature.

2.      Insurance:  Nothing new to report.

3.      Zoning:  Mayor Lewis reported that Renee Nord’s lawyer has filed an appeal with the Village of Saybrook. Clerk Durham noted that the fee for the appeal, $250.00 had yet to be received.

4.      Clerk Durham reported that she had sent an email to Ms. Nord requesting the fee. Trustee Michelle Donnell asked that a letter be sent to Ms. Nord via the postal system; that the letter state what the email stated.

5.      SEMA:  Larry Sosamon reported that all was going well. Larry stated that he is currently looking for a replacement as SEMA Director.

 

  VI.      Committee Reports:

1.      Finance:  Michelle Donnell had nothing new to report and that the bills seemed to be okay.

2.      Parks and Civics:  Patty Robbins reported that the basketball hoops in the Skate Park are not of legal height, and are too low. Robbins also stated that she is having problems finding replacement backboards for them. Trustee Larry Sosamon stated that the boards should be replaced with a steel backboard and rim to eliminate the breakage of the newer type boards. Patty reported that she would like to purchase a picnic table and air conditioner with the money donated to the Community Center.

3.      Streets and Sidewalks:  Larry Sosamon stated that Geno could go ahead and purchase rock as it is in the budget. Sosamon is waiting on paperwork from the state. Sosamon reported that he was able to obtain blueprints showing cable guard rails for the East St. Bridge.

4.      Utilities:  Jim Quinn reported that he found in his mail box the revised water ordinance from the village attorney. Quinn will bring back next month.

5.      Ordinances and Resolutions:  April Lane reported that the Frank Plott property is now being mowed by the Village of Saybrook. Lane also reported that a van in violation, with a complaint filed, has been removed.

6.      Zoning Board of Appeals:  Mayor Lewis stated that there was nothing new to report.

 

VII.      Old Business:

1.      Part-time help; Maintenance:  Mayor Lewis once again asked for a committee to be formed to create the job description for the proposed part time hire to job shadow Geno. Lewis asked Trustee Jim Quinn and Geno to work with Lewis. Mayor Lewis stated that they would get together soon.

2.      AC Unit for Village Hall: Clerk Durham stated that the motion requested in the May Meeting for a 220 unit as no service is currently installed. Larry Sosamon made a motion to amend the May Motion to purchase a 110 AC unit for up to $600.00 Michelle Donnell seconded the motion. Motion carried 6-0. Jim Quinn offered to shop for, purchase and install the new AC.

3.      2010 Resident Survey Update:  Mayor Lewis stated that he has received approximately 134 surveys back. Patty Robbins asked if they were of a good nature. Lewis stated that they were. Michelle Donnell noted that the yearly budget for postage was already too high from the mailing of the surveys. Mayor Lewis stated that he would have the results at the next meeting.

4.      Inventory of Village Equipment: Geno stated earlier in the meeting under Maintenance that he was not done.

 

VIII.      New Business:

1.      Motion to approve Prevailing Rate of Wages Ordinance #1789:  Jim Quinn made a motion to approve the Prevailing Rate Ordinance. Rory Quinn seconded the motion. Carried 6-0.

2.      Ordinance regarding non-highway vehicles: Mayor Lewis presented his proposed ordinance regarding golf cart/non-highway vehicles. Mayor Lewis suggested that he would call a special call meeting too look at both the golf cart ordinance and the water ordinance.

3.      Solicitor’s Permit:  Mayor Lewis asked that a solicitor’s permit be drawn up and used for door to door salesmen and etc. Clerk Durham presented the board with a proposed permit. It was decided to use the permit but without the applicants’ Social Security Number.

4.      FOIA: Clerk Durham stated that the FOIA rules were to be set and an ordinance passed by the first of July 2010.

5.      Lyndall Taylor: Larry Sosamon reported to the Board that resident, Lyndall Taylor, has spent a lot of time and money keeping the sign/flower bed up and going in the Park. Larry Sosamon made a motion to have Clerk Durham spend up to $30.00 on a plaque to be presented at the Freedom Festival. Michelle Donnell seconded the motion. Carried 6-0.

6.      Tree Removal Bids:  Larry Sosamon reported that there were 2 bids for the tree removal on Harrison & Grant St. Johnson Tree Care for $850.00 and PDK for $750.00. Jim Quinn questioned whether or not the tree was on city property. Quinn stated he wanted to look and be sure and asked to have it held off until next meeting. Mayor Lewis stated that he would instead add it to the Special Call Meeting.

7.      Possible change of Tow Stickers: Mayor Lewis had asked that the yellow tow stickers for the Village be placed on the agenda for a possible change. Lewis stated that he only wanted to know if they should be changed. Mayor Lewis could not recall what needed to be changed. It was decided that the current sticker would suffice.

8.      New computer purchase:  Clerk Karen Durham stated that although it was budgeted for up to $1000.00 for a new computer, another $200.00 would be needed to purchase the external hard drive. Jim Quinn stated that the computer was not needed. Michelle Donnell stated that the monies for the system were included in the budget. There was a lengthy debate over the purchase with Jim Quinn rebutting the reasons for the purchase. Larry Sosamon made a motion to spend up to $1200.00 for the new computer, software, external hard drive and monitor. April Lane seconded the motion. Carried 4-2 with Jim Quinn and Rory Quinn with the Nay Votes. Jim Quinn called for a roll call vote: Patty Robbins-Yea, Michelle Donnell-Yea, April Lane-Yea, Rory Quinn-Nay, Jim Quinn-Nay, Larry Sosamon-Yea. Carried 4-2 with Jim Quinn and Rory Quinn as the Nay Votes. Jim Quinn abruptly left the meeting @ 9:22pm followed by Rory Quinn.

9.      Job Applications: Larry Sosamon presented a new job application for the Village to use when hiring. Sosamon sent the application to the Village Attorney for review and hasn’t heard back yet.

 

IX.      Public Comments on Non-Agenda Items:  None

X.      Payment of Bills:  Patty Robbins made a motion to authorize payment of the bills. Michelle Donnell seconded the motion. Passed 4-0.

XI.      Executive Session: None Needed

XII.      Adjournment: Larry Sosamon made a motion to adjourn the meeting. April Lane seconded the motion. Passed 4-0. Mayor Patrick Lewis adjourned the meeting at 09:44PM

 

 

Respectfully Submitted,

Karen Durham





Village Of Saybrook   Board Meeting Minutes

Monday, May10, 2010

 

Mayor Patrick Lewis called the regular meeting of the Saybrook Village Board to order at 7:00PM on Monday, May 10, 2010. Meeting was held at the Village Hall, 234 W. Lincoln St. in Saybrook, IL 61770. All stood attention to the flag of the United States of America and recited The Pledge of Allegiance.  

I.      Roll Call:In attendance were Trustees; Patty Robbins, Michelle Donnell, Dennis Keith, Rory Quinn Jim Quinn and Larry Sosamon. Also present were Mayor Patrick Lewis and Clerk Karen Durham. In attendance after being sworn in was Trustee April Lane.

Public Attendees: Geno Talley, Chuck Brownlee, Larry Kirby, Marvin Voelker, Ron Downs, Kandy Talley, Jerry Nord, April Lane, Ron Burgess and Gene Talley.

II.      Approval of Minutes:  Larry Sosamon made a motion to accept the April 12, 2010 Minutes as corrected. Jim Quinn seconded the motion. Passed 5-0-1 with Dennis Keith abstaining.

 III.      Public Comments on Agenda Action Items:None

IV.      Guests: Ron Downs from Farnsworth presented their Estimate of Maintenance. The amount was $47,414.70

 

V.      Reports:

 

1.      Maintenance:  Geno Talley reported that the county has been working on the East Street Bridge. Talley stated that all else was okay.

2.      Insurance:  Nothing new to report

3.      Zoning:  Marvin Voelker reported that he has issued one permit.

4.      SEMA:  Larry Sosamon reported that all was going well. Sosamon did state that 7 cots for the shelter were unaccounted for. Larry said he was going to further investigate the issue.

 

VI.      Committee Reports:

1.      Finance:  Michelle Donnell stated that the Finance Committee had met and reviewed the bills and found that all was okay. Chuck Brownlee reported that the Village Audit is scheduled for July 28th.

2.      Parks and Civics:  Patty Robbins reported that there was a donation made to the Community Center from the prior Pre-School in the amount of $1000. Patty stated that she would like to get a stand alone air conditioner for the Trophy Room. Patty also reported that the carpeting was finished.

3.      Streets and Sidewalks:  Larry Sosamon reported that handrails haven’t been installed yet on the East Street Bridge. Larry stated that it was possible to use cables.

       4.      Utilities: Jim Quinn reported that he is still waiting on the water ordinance from the attorneys.  Mayor Lewis stated that he placed into Jim’s box.    Sosamon stated the Jim sent in the wrong ordinance and explained to Jim that you can’t update an old ordinance, that the newest one in effect must be the one to be updated.

5.      Ordinances and Resolutions:  Dennis Keith reported that there was nothing new to report.

6.      Zoning Board of Appeals:  Larry Kirby reported that there had just been the one meeting.

 

VII.      Old Business:

1.      Part-Time Help for the Maintenance Dept. Mayor Lewis stated that he would like to see a job description made for the position and bring back.

2.      Proposed Water Ordinance Changes. Void issue as not able to.

3.      Update on street signage. Mayor Lewis reported that the inventory of street signs has been sent in.

4.      Inventory of Village Equipment. Geno Talley stated that he was ¾ of the way completed. Mayor Lewis asked if Geno would have the remaining completed by the next meeting. Geno stated that he would.  

VIII.      New Business:

1.      Resingation of Trustee Dennis Keith. Dennis Keith stated that he is resigning effective immediatley. Jim Quinn made a motion to accept Keith’s resignation. Larry Sosamon seconded the motion. Carried 5-0-1; with Keith abstaining.

2.      Appointment of vacant Trustee Seat. Mayor Lewis introduced April Lane and asked the Board for it’s approval. Patty Robbins made a motion to approve Mayor Lewis’s recommendation for April Lane and to appoint her to fill the vacant seat. Larry Sosamon seconded the motion. Carried 5-0.

3.      Administer of Oath. Clerk Karen Durham administered the Oath to April Lane.

4.      Approval of Ordinance #1786 Amending Order of Business. Patty Robbins made a motion to accept Ordinance #1786 ammending Ordinance #1745. Michelle Donnell seconded the motion. Carried 6-0. Roll Call Vote was called:  Patty Robbins (Yea) Michelle Donnell (Yea) April Lane (Yea) Rory Quinn (Yea) Jim Quinn (Yea) and Larry Sosamon (Yea). Motion carried 6-0.

5.      Village Survey. Mayor Lewis has drafted a survey to be mailed to the residents of Saybrook. Lewis asked Clerk Durham to take of the mailing. Patty Robbins made a motion to have the survey printed and mailed. Larry Sosamon seconded the motion. Motion carried 6-0.

6.      Sidewalk at 401 S. Jefferson. Larry Sosamon stated that the owner of the house, Doug Anderson, wants to on his own, remove what is left of the sidewalk. Sosamon stated that the sidewalk is 75% gone. Michelle Donnell made a motion to allow for Doug Anderson to remove the remaining sidewalk at his own expense. Larry Sosamon seconded the motion. Carried 6-0.

7.      Stop Sign at Grove and Jefferson St. Larry Sosamon reported that the residents in that area are complaining of excess speeding and careless turns as no stop sign is posted. Michelle Donnell made a motion to have a stop sign placed at Grove and Jefferson St. Patty Robbins seconded the motion. Carried 6-0.

8.      2010-2011 Budget. Michelle Donnell presented the 2010-2011 Budget. There was a long open discussion about the proposed budget.

        9.      Motion to approve Appropriations Ordinance #1787. Larry Sosamon made a motion to accept Ordinance #1787; 2010-2011 Budget. April Lane seconded the motion. Carried 4-2. Roll Call Vote: Patty Robbins (Yea) Michelle Donnell (Yea) April Lane (Yea) Rory Quinn (Nay) Jim Quinn (Nay) and Larry Sosamon (Yea). Motion carried 4-2 with Rory Quinn and Jim Quinn with the Nay Votes.

10.  Interior Coating of Water Tower. Mayor Lewis reported that it is time to have the interior of the water tower coated. Geno is going to look into how much it cost the last time it was done.

11.  ZBA Vacant Seat. Mayor Lewis reported that a member of the ZBA, Bob Emmons, had passed away. Larry Kirby recommended to the board, Rusty Robbins, to fill the vacancy. Larry Sosamon made a motion to approve Kirby’s recommendation of Rusty Robbins to fill the vacant seat for the ZBA. Jim Quinn seconded the motion. Motion carried 5-0-1; with Patty Robbins abstaining from the vote.

12.  Freedom Festival Donation. Karen Durham representing the Saybrook Freedom Festival. Durham asked the Board for a donation to go towards the fireworks. Michelle Donnell made a motion to donate $2500.00 to the Saybrook Freedom Festival. Larry Sosamon seconded the motion. Carried 6-0.

13.  Possible policing by Ellsworth officers. There was a short open discussion of the hiring of the officers to enforce ordinances. No decisions were made.

14.  Zoning Board of Appeals Hearing Decisions. Larry Kirby, Chairman of the ZBA, reported that they had met on April 28th, 2010 for a Special Use Application from Geno Talley. Kirby stated that it was approved with a 6-0 vote.

15.  Purchase of new printer. Clerk Karen Durham reported that she and Trustee Sosamon had found a printer for the Village Hall. Jim Quinn made a motion to purchase the printer with the extended warranty. Michelle Donnell seconded the motion. Carried 6-0.

IX.      Public Comments on Non-Agenda Items:  None

X.      Payment of Bills:  Patty Robbins made a motion to authorize payment of the bills. Jim Quinn seconded the motion. Passed 6-0.

XI.      Executive Session:  none needed

XII.      Adjournment: Michelle Donnell made a motion to adjourn the regular meeting. Jim Quinn seconded the motion. Carried 6-0. Mayor Patrick Lewis adjourned the meeting at 09:15PM

 

Respectfully Submitted,

Karen Durham

Special Call Board Meeting Minutes

Monday, May 17, 2010

 

Mayor Patrick Lewis called the Special Call Meeting of the Saybrook Village Board to order at 7:00PM on Monday, May 17, 2010. Meeting was held at the Village Hall, 234 W. Lincoln St. in Saybrook, IL 61770. All stood attention to the flag of the United States of America and recited The Pledge of Allegiance.

 I.      Roll Call:In attendance were Trustees; Patty Robbins, Michelle Donnell, April Lane, Rory Quinn, Jim Quinn and Larry Sosamon. Also present were Mayor Patrick Lewis and Clerk Karen Durham.

   Public Attendees: Dorothy Simpsen, Kandy Talley, Jerry Nord, Chuck Brownlee and Dennis Keith.

 II.      Public Comments on Agenda Action Items:None

lII.      New Business:

1.      Discussion of proposed bid work on Adam’s St. Bridge. Trustees Jim Quinn and Rory Quinn presented to the Board a proposal to fix the bridge on

          Adams Street. Rory Quinn stated that the cost of materials would cost under $1000.00. Rory also stated that he had already spoken with Geno and that Geno was okay with it. Mayor Lewis stated that any bid given to the Board needs to be accompanied by a Certificate of Insurance. Rory stated that it was volunteer work, not a bid and just a proposal. There was a short open discussion on the project. Patty Robbins made a motion to spend up to $2500.00 on materials. Michelle Donnell seconded the motion. Carried 6-0.

2.      Action of Estimate of Maintenance Operations from Ron Downs. The Board was presented the agreement given by Ron Downs with the Farnsworth Group. Michelle Donnell made a motion to approve the Estimate of Maintenance Operations. Larry Sosamon seconded the motion. Carried 6-0.

3.      Motion to accept 2010-2011 Working Budget. Michelle Donnell presented the Working Budget for the fiscal year 2010-2011. Donnell noted that the figure under Road & Bridges would be reduced by $72500.00. Larry Sosamon made a motion to accept the 2010-2011 Working Budget as presented with the correction under Road & Bridges. April Lane seconded the motion. Carried 6-0.

4.      ZBA Hearing Presentation of findings of fact and conclusion of Special Use Permit for Geno Talley. The Board was presented with Exhibit A. Larry Sosamon made a motion to accept Exhibit A. Michelle Donnell seconded the motion. Motion Carried 6-0.

5.      Motion to approve Special Use Permit by the Board of Trustees in reference to the ZBA Hearing Presentation of findings of fact pertaining to Special Use Permit by Geno Talley. Rory Quinn made a motion to approve the Special Use Permit for Geno Talley. Michelle Donnell seconded the motion. Carried 6-0.

6.      Motion to adopt Ordinance to allow for Special Use Permit in reference to ZBA Hearing of findings of fact for Special Use Permit by Geno Talley allowing the applicant to establish and construct a building. Jim Quinn made a motion to adopt Ordinance #1788 allowing for the Special Use Permit for Geno Talley. Rory Quinn seconded the motion. Carried 6-0. Roll Call Vote was called:  Patty Robbins (Yea) Michelle Donnell (Yea) April Lane (Yea) Rory Quinn (Yea) Jim Quinn (Yea) and Larry Sosamon (Present). Motion carried 5-0-1 with 1 abstention from Larry Sosamon.

7.      Purchase of window a/c. There was a short open discussion of several possible kinds of air conditioning units. Michelle Donnell made a motion to purchase a 220 unit up to $600.00 including installation parts. Patty Robbins seconded the motion. Carried 6-0.

 

IV.      Public Comments on Non-Agenda Items: Public Attendee, Dorothy Simpsen, stated that the Board has done well in cutting back on expenses when other communities are struggling.

V.      Executive Session: Larry Sosamon made a motion to go into an Executive Session at 8:51pm to discuss legal issues. Michelle Donnell seconded the motion. Motion carried 6-0. At 8:45pm Larry Sosamon made a motion to return to the Regular Meeting. Patty Robbins seconded the motion. Carried 6-0.

VI.      Adjournment: Patty Robbins made a motion to adjourn the meeting. Jim Quinn seconded the motion. Passed 6-0. Mayor Patrick Lewis adjourned the meeting at 8:46pm.

Respectfully Submitted,

Karen Durham